CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #1 to Contract 23-242, Electrical Installation, Maintenance, Modifications, and Repairs, to Volt Electric, Inc. for an amount not to exceed $120,050, and for a one-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 23-242 to Volt Electric, Inc. on December 19, 2023, for a one-year term from the date of award to December 31, 2024, with three one-year options to extend.
The Water Utilities are responsible for the maintenance of 19 water supply and distribution sites dedicated to receiving, producing, storing, and distributing potable drinking water. These sites consist of ten ground level and seven elevated storage tanks, eight pressure adjusting stations, seven pumping stations, eight water wells, two booster stations, and two control valve vaults. Additionally, the department is responsible for the operation and maintenance of 25 wastewater collections and pumping sites and five stormwater pump stations.
The Water Utilities require the services of a licensed and bonded electrical contractor to provide on-call labor, materials, equipment, and expertise in the installation, maintenance, troubleshooting and repair of the above-listed equipment.
DISCUSSION:
During the original term of the contract Volt Electric Inc. performed a variety of electric work at the Springbrook Water Reclamation Center, including thermal imaging at all water supply and wastewater pumping stations and a variety of electrical repairs at several water supply and wastewater pumping sites.
Volt Electric: Inc. is requesting an 8% increase due to increasing labor costs. Based on the vendor’s performance, staff recommends extending the contract for the first option year.
The term of the first option year is from January 1, 2025, to December 31, 2025, with two option years remaining.
FISCAL IMPACT:
CIP #: WU038/WW034
Electrical installation, maintenance and repairs are expensed to the Operational services, Building and Grounds maintenance, and Infrastructure accounts listed below in the Water Utility Fund. A total of $120,000 is budgeted for general maintenance and operating costs. Capital costs will be expensed to respective CIP as needed. The requested award is within the budget.
|
Account Number |
Fund Description |
Total Budget |
|
41251510-531302 |
Water Utility Fund |
$170,000 |
|
41251520-531308 |
Water Utility Fund |
$920,000 |
|
41251530-531308 |
Water Utility Fund |
$476,000 |
|
41251500-551502 |
Water Utility Fund |
$4,006,232 |