CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 26-144, Pickup Trucks - Units 712, 713, 721, and 756, to Currie Motors for an amount not to exceed $186,472
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Units 712, 713, 721 and 756 were approved by the Fleet Services Manager for replacement in the 2026 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition, and repair costs. Recommending a vehicle to be replaced requires a score of 23.0 or greater. Unit 712 scored 23.5, Unit 713 scored 27.6, Unit 721 scored 24.0, and Unit 756 scored 30.4.
DISCUSSION:
Units 712, 713, 721, and 756 are 2017 Ford F150 pickup trucks used by the Water Utilities’ Repair & Excavation, Construction Engineering, Collection, and Utility Inspection Divisions to transport personnel and tools required to install, repair, and maintain water utility infrastructure throughout the City. The retired vehicles will be sold through one of the City’s auction companies. The units will be replaced with 2026 Ford F150 pickup trucks for the same operational uses. Staff has identified an approved cooperative contract, Suburban Purchasing Cooperative Contract #232 Ford F150XL, through Currie Motors, for the procurement of the new vehicles.
Using the City’s specifications, Currie Motors has quoted the pickup trucks in the amount of $186,472 ($46,618 per vehicle); a cost breakdown is provided below.
|
Original Unit Price |
Less Cooperative Discount per Unit |
Net Unit Price |
|
$53,923 |
$7,305 |
$46,618 |
The vehicles will be delivered in approximately four months from the date of award.
FISCAL IMPACT:
CIP#: VE26-712, VE26-713, VE26-721, VE26-756
Vehicle replacements for the Water Utility are funded from the account listed below. The Water Utility allocated $210,000 in the 2026 budget to replace Units 712, 713, 721 and 756. The award requested is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-551505 |
Water Utility Fund |
$1,675,300 |