CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 26-039, Pumping Equipment Repair and Maintenance Services, to Flow-Technics, Inc. for an amount not to exceed $101,970 for a 20-month term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Water Utilities operates and maintains 23 wastewater lift stations, seven back-flow prevention stations, five storm water pumping stations, and eight waterworks sites. These sites consist of submersible pumping equipment, horizontal and vertical pumping equipment, and other specialty pumping equipment located at the Springbrook Water Reclamation Center. This equipment ranges in horsepower (HP) from one to 450 HP with voltages from 120 to 2300 volts.
In February 2026, the Water Utilities issued Bid 26-039 to retain a licensed pumping equipment, repair and maintenance service contractor capable of providing a full spectrum of services consisting of maintenance, repair and replacement of the Water Utility pumping systems. The contractor will respond to routine service calls and emergency callouts.
DISCUSSION:
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Advertisement Date: 2/5/2026 |
Notices Sent: 175 |
|
Bid Opening: 3/3/2026 |
Plan Holders: 4 |
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Proposals Received: 2 |
Responses were received from the following vendors:
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Vendor’s Name |
Proposed Cost |
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Flow Technics Inc. |
$101,970 |
|
Engineer’s Estimate |
$115,000 |
|
Dahme Mechanical Industries, Inc |
$120,000 |
Flow Technics has performed the work in the past for the Water Utilities with satisfactory results and is recommended for the award.
The term of this contract is from the date of award through December 31, 2027, with five one-year options.
FISCAL IMPACT:
CIP #: N/A
Repair and maintenance of pumping equipment is expensed to the Equipment Maintenance accounts listed below. A total of $120,000 is budgeted across the accounts for pump repairs and related mechanical maintenance in 2026. The award amount of $101,970 for a 20-month term is favorable to budget. The remainder of the award will be budgeted appropriately in subsequent years for the duration of the term.
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Account Number |
Fund Description |
Total Budget Amount |
|
41251510-531303 |
Water Utilities Fund |
$47,000.00 |
|
41251520-531303 |
Water Utilities Fund |
$27,500.00 |
|
41251530-531303 |
Water Utilities Fund |
$157,000.00 |