CITY MANAGER AUTHORITY PROCUREMENT
ACTION REQUESTED:
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Approve the award of Option Year #2 to Contract 23-072, Citywide Camera Replacement, to Ghafari Associates, LLC for an amount not to exceed $86,725
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
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BACKGROUND:
The Council awarded Contract 23-072, Citywide Camera Replacement, to Ghafari Associates LLC on May 7, 2024, for a one-year term from the date of award with two, one-year options to extend
The Citywide Camera Replacement project started in 2023, and a consultant was hired to help the City evaluate the current security camera implementation as well as execute a comprehensive needs assessment and create an RFP for the acquisition of a new security system.
During the interview process, it became apparent that access control and security cameras should be evaluated as one connected system. At that time, a separate project was underway to hire an access control consultant. Based on guidance from the interviewees the two projects were merged to provide one cohesive solution.
The consultant, Ghafari Associates, LLC, was hired in May 2024.
The initial consulting contract included a security camera assessment, improvement proposal and design. The addition of access control expanded the effort to include the same evaluations for access control and the interactions between access controls and cameras. This effort greatly expanded the original scope granted to Ghafari and incurred additional costs.
The project formally evolved into the Citywide Camera and Access Replacement project.
In late 2025, City staff published an RFP to hire a camera and access integrator to take Ghafari's plans and make them a reality for the City. Currently, final evaluations are underway for selection of the integrator to begin negotiations.
DISCUSSION:
During the entire term of the contract, Ghafari Associates LLC has been an excellent partner. The Citywide needs ass...
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