CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 25-316, BeyondTrust Privileged Remote Access Renewal, to Xerox IT Solutions for an amount not to exceed $45,092.57 and for a one-year term
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DEPARTMENT: Information Technology
SUBMITTED BY: Jackie Nguyen, Director
BACKGROUND:
In 2024, the City Information Technology Department (IT) procured the BeyondTrust Privileged Remote Access (PRA) solution and began deployment shortly thereafter. This solution provides remote access for various vendors and consultants to securely assist City IT and non-IT stakeholders. 100 asset licenses were procured as part of a pilot program that included Police, IT and Electric. These licenses are being fully utilized.
DISCUSSION:
The BeyondTrust PRA pilot program was successful and continues to perform well in providing necessary access while securing our infrastructure. To provide additional capacity for the PRA system, an additional 200 licenses are required for a total of 300. These licenses will allow us to support the growing demand for non-IT personnel to perform functions on internal assets with secure and auditable access.
Staff has identified an approved cooperative contract, 230105 - TIPS - 230105 - Technology Solutions, Products, and Services, through Xerox IT Solutions, for the procurement of the Beyond Trust Privileged Remote Access license renewal and growth.
The term of this award is from December 1, 2025, through November 30, 2026.
FISCAL IMPACT:
CIP#: N/A
The requested award will be charged to the account number listed below. The requested award totals $45,092.57 and will be expensed entirely in 2025, which is higher than the budget of $24,000 for this expense. It is anticipated that this overage can be accommodated in the 2025 Budget, however, staff will monitor expenses to ensure they remain within the total approved budget.
Account Number
Fund Description
Total Budget Amount
16101100-531312
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